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Player/Team Self-Registration

New in Score7: participants can self-register on a public Register page for your tournament. You control approval, capacity, and timing.

How it works (quick overview)​

  1. Go to Advanced Settings, find the Self-registration row, and choose Enable self-registration.
  2. Configure:
    • Max participants (4–256)
    • Registration deadline (future date with timezone)
    • Approval mode — Auto (entries approved immediately) or Manual (organizer reviews each entry)
    • Entry fee: Free or Paid, with an amount and a currency. Participants see it on the registration form
    • Organizer responsibilities — required acknowledgement checkbox
  3. A public Register tab appears on the tournament. Participants submit Name (5–50 characters) and Email.
  4. They receive a confirmation email with:
    • a ”View/Manage Registration” link (magic link),
    • a short access code (backup sign-in).
  5. Participants can edit their own details or cancel using that link/code.
  6. You can approve/reject, mark payment status, and bulk update from the admin table.
  7. When ready, click Generate matches to close registrations and create the matches. (After completion, participants can no longer edit.)

Registration lifecycle​

Registrations move through a clear lifecycle:

StatusDescription
OPENAccepting new entries (until deadline or capacity is reached)
SUSPENDEDTemporarily paused — existing entries are kept, can be resumed
COMPLETEDRegistrations closed and fixtures generated — ready to play
CANCELLEDOrganizer cancelled registrations. Refunding any fee you collected is up to you

Allowed transitions:

  • OPEN → COMPLETED, SUSPENDED, or CANCELLED
  • SUSPENDED → COMPLETED, OPEN (resume), or CANCELLED
  • COMPLETED → OPEN (reopen — removes generated fixtures)
  • CANCELLED → OPEN (reopen)

Capacity is enforced against Approved entries. You can still manually approve over capacity if you intend to expand later.

Registration lock​

While registrations are OPEN or SUSPENDED, the following sections are hidden from public view:

  • Participants / Teams list
  • Matches (both round-robin and knockout)
  • Standings
  • Stats

Visitors see a message: "Registrations are still open for this tournament. The [section] will be displayed once registration closes."

This prevents participants from seeing brackets or match assignments before registration is finalized.

What participants see​

  • A Register page with a button to enter Name and Email.
  • After registering, an email with a manage link and access code.
  • A “Manage registration” box on the same page to open their entry via:
    • magic link (?token=...) or
    • Email + Access code (6–8 characters).
  • The list of approved registrations is visible publicly on the Register page.

Email notifications​

By default, participants are not notified when their registration status changes — they can check it anytime from the Manage link.

If you'd like participants to receive an email when they're approved or not approved, head to Advanced Settings → Email Notifications and turn on registration status emails. When enabled, the confirmation email wording also updates to let participants know they'll hear back by email.

Payments​

Score7 does not collect entry fees. When enabling registrations you can set a fee (amount and currency), and participants see it on the registration form. They pay you directly, by whatever method you choose, and you record the payment in the admin table. Online payment through Score7 is not available.

Tracking payments: open an entry's menu and choose Update Payment Status to mark it Paid, Unpaid, Refunded, or Not Required. Select several entries to update them at once.

You can filter registrations by payment status in the admin table, and the Approved unpaid count shows who is in but hasn't paid yet. If you cancel registrations, Score7 doesn't refund anyone: refunding any fee you collected is up to you.

Setting an entry fee works on every plan.

Privacy & responsibility​

  • You collect participant email to operate registrations.
  • Be fair and responsive; include your contact details on the tournament Overview page so participants can reach you.

Troubleshooting​

  • Didn’t get the email? Use Resend confirmation email on the Register page.
  • Lost the magic link? Use Email + Access code to recover.
  • Organizer testing? You can add entries manually from the admin and optionally send the confirmation email.
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