Player/Team Self-Registration

New in Score7: participants can self-register on a public Register page for your tournament. You control approval, capacity, and timing.

How it works (quick overview)

1. Enable registrations in the Admin → Registrations panel.
2. Configure:
   • Max participants (4–256)
   • Registration deadline (future date with timezone)
   • Approval mode — Auto (entries approved immediately) or Manual (organizer reviews each entry)
   • Entry fee — Free or Paid (with currency selection via Stripe)
   • Organizer responsibilities — required acknowledgement checkbox
3. A public Register tab appears on the tournament. Participants submit Name (5–50 characters) and Email.
4. They receive a confirmation email with:
   • a ”View/Manage Registration” link (magic link),
   • a short access code (backup sign-in).
5. Participants can edit their own details or cancel using that link/code.
6. You can approve/reject, mark payment status, and bulk update from the admin table.
7. When ready, Complete registrations to generate fixtures. (After completion, participants can no longer edit.)

Registration lifecycle

Registrations move through a clear lifecycle:

Status	Description
OPEN	Accepting new entries (until deadline or capacity is reached)
SUSPENDED	Temporarily paused — existing entries are kept, can be resumed
COMPLETED	Registrations closed and fixtures generated — ready to play
CANCELLED	Organizer cancelled registrations (payments refunded where possible)

Allowed transitions:

• OPEN → COMPLETED, SUSPENDED, or CANCELLED
• SUSPENDED → COMPLETED, OPEN (resume), or CANCELLED
• COMPLETED → OPEN (reopen — removes generated fixtures)
• CANCELLED → OPEN (reopen)

Capacity is enforced against Approved entries. You can still manually approve over capacity if you intend to expand later.

Registration lock

While registrations are OPEN or SUSPENDED, the following sections are hidden from public view:

• Participants / Teams list
• Matches (both round-robin and knockout)
• Standings
• Stats

Visitors see a message: "Registrations are still open for this tournament. The [section] will be displayed once registration closes."

This prevents participants from seeing brackets or match assignments before registration is finalized.

What participants see

• A Register page with a button to enter Name and Email.
• After registering, an email with a manage link and access code.
• A “Manage registration” box on the same page to open their entry via:
  • magic link (?token=...) or
  • Email + Access code (6–8 characters).
• The list of approved registrations is visible publicly on the Register page.

Email notifications

By default, participants are not notified when their registration status changes — they can check it anytime from the Manage link.

If you'd like participants to receive an email when they're approved or not approved, head to Advanced Settings → Email Notifications and turn on registration status emails. When enabled, the confirmation email wording also updates to let participants know they'll hear back by email.

Payments

Score7 supports online payment collection via Stripe Connect. When enabling registrations, you can set an entry fee with currency selection — participants pay directly during registration.

Payment statuses visible in the admin: Not required / Unpaid / Pending / Paid / Refunded / Failed

You can filter registrations by payment status in the admin table. If you Cancel registrations for the tournament, automatic refunds are processed where possible.

For tournaments without online payment, you can still track payment status manually.

Privacy & responsibility

• You collect participant email to operate registrations.
• Be fair and responsive; include your contact details on the tournament Overview page so participants can reach you.

Troubleshooting

• Didn’t get the email? Use Resend confirmation email on the Register page.
• Lost the magic link? Use Email + Access code to recover.
• Organizer testing? You can add entries manually from the admin and optionally send the confirmation email.